People apologize to the whole school

I'm sorry: 9 tips for the perfect apology + 9 templates

An apology will come up to each of us sooner or later in life. Because everyone makes a mistake for which they should apologize. In addition to private conflicts, there are also some official occasions such as letters of apology for school or business apologies. We have tips and templates for every type of apology.

It is not easy to apologize for everyone. Nevertheless, at work, at school or privately, it is absolutely necessary to be able to say "I'm sorry". We'll tell you what is important in a good apology and what you should rather avoid.

Write the perfect apology

Write the perfect apology

Each conflict is individual, but there are some general rulesto consider when making a good apology. They always apply when you've realized that you should apologize, or at least know that it would be appropriate. Those who can sincerely apologize can get through conflict faster and get through life more easily.

Apologize - the sooner the better

If you have an apology pending, don't wait too long. Admitting a mistake is difficult for many people. That's why they keep putting it off. But the longer you wait, the harder it becomes. The other person might think that you are too cowardly to apologize and lose respect for you. He might close with you in time before you could say anything about it. In addition, if you wait too long to apologize, a conflict can worsen. The other person can think about it longer, wait for an apology from you and possibly get even angrier than before.

I apologize personally

Personal apologies show courage and honesty. Make sure to avoid apologizing on someone else's behalf. Apologies to WhatsApp are also of little help. A phone call or a face-to-face meeting usually resolve the conflict much faster. In writing, misunderstandings are more likely to occur and your counterpart may react more irritably than when you face each other in person. At a distance, the other person probably has more courage to say what else is bothering him.

A face-to-face conversation, on the other hand, is more conducive to conflict resolution, as both are likely to react more politely and so everything can be clarified more quickly. However, if the other person does not want to speak to you, you can first try to do so in writing, for example by post, email, WhatsApp or SMS.

Pick a relaxing place

What do you associate with relaxation? Think about a suitable location for your apology. It is important that a tense mood can be balanced by a relaxing place. Therefore choose one harmonious ambience, a meal in a quiet restaurant or a walk in the park. You should definitely be able to talk undisturbed. Interruptions only create a bad mood and make it harder for whoever wants to apologize.

Take enough time

Take enough time

An apology can take longer. Since you don't know how long, you should take your time. If you have an appointment in mind and suddenly have to leave, the other person may not accept your apology. In his eyes, an appointment seems to be more important to you anyway and your inner restlessness can quickly spread to the outside. So your request for forgiveness can suddenly seem dishonest or compulsory.

A symbol of apology

A small souvenir or a nice touch can quickly smooth things over again. It shows that you are sympathetic to the other person and that you are obviously ready to make up for your mistake. Actions sometimes speak louder than words. It doesn't have to be anything great, just a little attention that you know the person will like.

If you want to convince someone to talk to you, you can take them out to dinner, send a chocolate bar to their address, or the old-fashioned way to write and mail a letter. Such gestures are often more impressive than a quick apology to WhatsApp. The worse the behavior and the more necessary the apology, the larger the gestures can be.

Show gratitude

Showing gratitude is one of the best ways to apologize. Make yourself aware of why it is worth making up and to swallow your pride. In your apology, state everything for which you are grateful in this interpersonal relationship and say why you do not want the contact to be broken off. When a person realizes that you appreciate them, they'll be much milder to you and more likely to forgive you. Do you want to say thank you? Here you can find all kinds of thank-you notes.

Avoid accusations

Avoid accusations

Apologizing takes pride. Especially if you think your behavior is actually justified. You know that you did not do the right thing, but you also find that the other person did not do it better. In this case, it is difficult to suppress one's anger at the other person for an apology.

With a good apology, however, it is imperative to leave out the allegations. When apologizing, you shouldn't be asking for anything in the same breath. Apologies should be selfless and always relate to your own behavior. If the other person has also acted wrongly, hope that they will understand and apologize. However, this should not be a condition of your apology.

Promises for the future

Apologies are meant to make up for past mistakes. It doesn't undo the mistake, but it gives hope that it won't happen again in the future. It is important that you make sure that you include in your apology what you would like to do better in the future. Reflect on your behavior and prove that you understood what the problem was. This is the only way you can avoid it in the future.

Maintain sovereignty

Out of a guilty conscience, you should never put yourself permanently under a person. Repentance does not have to show itself through self-humiliation, but can also be expressed confidently and confidently. Excessive emotionality and submissive behavior don't make an apology any better. Prove your backbone and stand by your mistakes. Either the other person accepts the apology or they don't. You should be true to yourself and not sell yourself below value just because you did something wrong.

Templates: 9 patterns for "I'm sorry"

The right excuse for any occasion

Finding the right words for an apology is sometimes not that easy. It shouldn't sound too formulaic, but it should be polite. It should be authentic and for the most part dispense with justifications. You should be willing to make admissions. How open you can be with an apology depends entirely on your social environment. We have therefore created some templates for you that you can use as a guide. They affect both private as well as professional excuses and special Letter of apology for school.

Templates: private apologies

There is much more heart in private apologies than in professional ones. Since you know the people well, you can be open and honest and let your feelings run free. However, try to remain objective so as not to deviate from the topic.

To a friend

Dear Anna,


I'm so sorry for hurting you so Please forgive me. I cannot describe what got into me and I would like to assure you that I fully understand my mistake.

I care so much about our friendship and I don't want to lose you.

To a parent

Dear mum,


I know that I am often not easy. But I want to tell you that I am very grateful for you. I don't show it often, but I appreciate everything you do for me.

I'm sorry we fight so often right now. Maybe we can sit down and think about a solution. I love you.

To the partner

My beloved,


Words cannot describe how sorry I am for my behavior from yesterday. I hate to see you suffer and I deeply regret disappointing you. You are the most important thing in my life and I never want to lose you.

Please forgive me and I promise I'll make it up to you. That will never happen again. I am so grateful for you. I'm so sorry.

Templates: Sorry for school

Excuses for school

There are different types of apologies for school. They are to be presented if the child cannot attend class. That can, on one acute illness or a doctor's appointment lie or have other reasons. In general, it is important to inform the school as soon as possible. A letter of apology must be submitted after three days at the latest. If you are absent for a longer period of time due to an illness, there is often a medical certificate necessary.

Below you will find a few sample excuses that are usually given to the class teacher, the secretariat or the teacher whose lesson the child was absent from. Apologies written by parents should always start with a handwritten signature be provided.

The child was absent from a certain lesson (e.g. sports)

First name and surname
Phone number
E-mail address




Dear Mr. (surname of the sports teacher),

Because of a severe headache, it was not possible for my daughter (first and last name of daughter) to come to physical education on (DD.MM.YYYY). Please excuse this.


(Place, date and signature of the parent)

The child was absent for a whole day

First name and surname
Phone number
E-mail address


Sorry for the (


Dear Mr. (surname of the class teacher),

due to a severe cold, my son (first and last name of the son) could not attend school on ( I apologize for this.


With best regards
(Place, date and signature of the parent)

The child has been absent for a long period of time

First name and surname
Phone number
E-mail address




Dear Ms. (surname of the class teacher),

Since my daughter (first and last name of daughter) had a high fever, she could not attend school from (DD.MM.YYYY) to (DD.MM.YYYY). I apologize for this.


(Place, date and signature of the parent)

Templates: professional contacts

Formal apologies at work

In the professional world, too, there are always conflicts of various kinds. Be it inappropriate behavior towards a customer, faulty operating procedures or other things. In business relationships in particular, it is incredibly important for the company to resolve conflicts quickly and effectively. We have three templates for you below that you can use with formal apologies could use as text for guidance. Depending on the type of professional relationship you are dealing with, you should consider whether you are doing duke or sigh.

To a business partner

Dear (first name),


I apologize for my insensitive reaction at our last meeting. I didn't think along, and only now did I realize that I might have upset you with it.

I hope that we will continue to work together and assure you that this will not happen again in the future.


(First name)

To a customer

Dear Mr. (last name),


I refer to your letter dated (DD.MM.YYYY) and I hereby apologize very much for the inconvenience. We have now corrected the error and we have attached a voucher for you to make amends.

For further information do not hesitate to contact me.


With best regards
(First name and surname)

To the boss

Dear Mr. (last name),


I hereby apologize for my behavior yesterday. There is no justification for it. I can assure you that this will never happen again.


best regards

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